EADV Istanbul 2013

Rooms at special conference rates will be held in hotels of different categories. A number of hotels have been pre-booked for the 22nd EADV Congress. Rooms will be allocated on a first come, first served basis. The rates are per room, per night, including breakfast and local VAT.

Click here to book your accommodation on-line!

Deadline for hotel booking: 20 September 2013

Internet booking is preferred by the organisers, but participants may also fill in the enclosed booking form (PDF) and send it by fax or by e-mail to:

Fax: + 90 212 258 60 78
E-mail: hotels@eadvistanbul2013.org

  • If you settle your payment with a credit card, please fill in the Mail Order Form which is attached to the Accommodation Form and send it by e-mail or fax number with your signature and security code (CVC).
  • Participants are recommended to reserve accommodation until 20 September, 2013. After this deadline, all requests will be accepted, however, hotel rooms are subject to availability and cannot be guaranteed.
  • When making the reservation, please also indicate the 2nd choice hotel in case your preferred one is fully booked.
  • For Individual reservations (up to 5 rooms), 4 nights total fee must be received at least in a week after your reservation.
  • For Group reservations, please contact hotels@eadvistanbul2013.org

For further inquiries about accommodation or Istanbul, please call our local agent: +90 212 381 46 00


Cancellation/ Change of reservation/ No-shows

  • Cancellations or changes must be notified in writing (e-mail or fax) to FIGUR. Cancellation or changes made by phone will not be accepted.
  • Please do not contact the hotels directly as reservations are held by FIGUR.
  • In case of arrival later than originally reserved, please inform FIGUR to guarantee the room.
  • Cancellations will be charged according to the individual cancellation conditions below:
Cancellation DateConditions
Before 31 May, 2013Full deposit will be refunded
From 1 June, 2013 to
1 July, 2013
1 night is not refundable
From 2 July, 2013 to
1 August, 2013
2 nights are not refundable
From 2 August, 2013No refund will be available
  • Name changes in hotel reservations that are notified in writing by e-mail to hotels@eadvistanbul2013.org or by fax to +90 212 258 60 78 before 23 August, 2013 can be made free of charge. Any name change on or after this date will be subject to an administrative fee of 35 EUR. However, changes to the invoice or any other changes cannot be made.

All these conditions are valid for only individual bookings. Group reservations has different conditions.

For Group cancellations, please contact hotels@eadvistanbul2013.org

Payment Conditions

All bookings must be guaranteed by a valid credit card (VISA and MasterCard). Expiration of the card must exceed December 2013.

Full pre-payment can be made by credit card or bank transfer payable to the account of FIGUR.

A full payment free of any bank charges must be received by FIGUR. All extras must be settled directly with the hotel upon departure.

Bank details:

Beneficiary name: FIGUR KONGRE ORG VE TIC.A.S
Bank Name: GARANTI BANKASI
Bank Address: VALIKONAGI STR. NISANTASI - ISTANBUL
IBAN Nr.: TR94 0006 2000 1830 0009 087693
Account nr.: 9087693
SWIFT/BIC code: TGBATRIS

Credit card Payment

With reference to the worldwide general terms, please be aware that your credit card will be charged in currency valid in country of the origin, i.e. TURKEY and hereinafter converted back to the currency of your account, which may result in slightly higher total charge than stated in EUR.

Confirmation of reservation / Hotel Voucher and Final Bill

  • After completing the hotel booking online, participants will receive a notification message that the reservation request was received.
  • Confirmation of the hotel booking (a hotel voucher) will be issued only after the full payment is received and will be sent to the participant by e-mail, together with an invoice. The hotel voucher should be presented to the hotel reception during check-in.
  • The final bill will be issued by FIGUR.

VAT, taxes, currency exchange charges and bank collection fees are the responsibility of the CLIENT.
Payments are to be made by bank transfer. Checks or money orders are not accepted.
Credit cards can also be used if and when the client pays the bank charges.

Check-in/Check-out

  • Check-in varies from noon until 14:00. An early check-in can be requested. However, it cannot be guaranteed. The room is subject to the room availability on the day of arrival.
  • Check-out is generally at noon (in some hotels as early as 12:00). Late check-out is also subject to the room availability and some hotels may charge a day rate.

Group Hotel Reservations

For group reservations (more than 5 rooms), please contact FIGUR with a separate request by e-mail hotels@eadvistanbul2013.org or by fax:
+90 212 258 6078.

We recommend to make your Group Hotel Reservations as soon as possible.

Transportation

Transfers from the airport to the hotels or to the Congress venue on arrival and departure will be provided on request with a charge:

  • 70 EUR per car from Istanbul Atatürk Airport to hotel/congress venue (max. 2 guests per car)

You can book your transfers together with your hotel accommodation online, by filling the proper space in the form.

Transfer cancellations

Cancellations must be communicated in writing to Figur Congress at hotels@eadv2013.org

Cancellations received within 20 September 2013 will be entitled to a complete refund. Full penalty will be applied to cancellations received after 20 September 2013.

For any further necessity or for transfers from other neighbouring airports, please contact FIGUR:

E-mail: hotels@eadvistanbul2013.org
Tel: +90 212 381 46 00
Fax: + 90 212 258 60 78

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Official Housing Agent

FIGUR Congress Services
Accommodation - 22nd EADV Congress
19 Mayis Mah. 19 Mayis Cad.
Nova Baran Plaza
No:4, Kat:6 
TR- 34360 Sisli / Istanbul
Turkey

Tel: +90 212 381 46 00
Fax: + 90 212 258 60 78
E-mail: hotels@eadvistanbul2013.org

Abstract submission deadline
24 April 2013

Abstract evaluation deadline
17 June 2013

Early bird registration deadline
12 June 2013

Late registration deadline
3 September 2013

Invited speakers abstract submission
14 June 2013

Hotel reservation deadline
20 September 2013

Sub Speciality Meetings
2 October 2013

Opening of the Scientific Programme
3 October 2013

EADV